Series: Files of the Office of the Vice President for Administration
Abstract: Files of the Office of the Vice President for Administration contain the business records of the College of Racine and its predecessors. They are arranged in a subject file which includes records kept by the vice president for administration, the business manager, the assistant business manager, the administrative services manager, the cashier, the controller, the directors of buildings and grounds and financial aids, the food service manager, the purchasing agent, and the book store manager. A post-bankruptcy file, containing materials concerning operation of the college from June 1974 to October 1975, follows the general subject file.
Biography/History

Prior to 1970, the business manager administered the college's financial operations, invested funds with the approval of the college president and the treasurer of the corporation, and oversaw operation of the physical plant. He supervised the assistant business manager, the book store manager, the director of food services, the maintenance supervisor, and the purchasing agent.

The position of vice president for administration was created in 1970. It added leadership, coordination, and long-range planning in matters of finance, physical facilities, and administrative and auxiliary services to the duties formerly executed by the business manager. The vice president for administration delegated some of his duties to his assistants: the administrative services manager, the controller, the director of buildings and grounds, the director of financial aids, and the food services manager. The vice presidents for administration were: Robert A. Smith, July 23, 1970-February 29, 1972; Thomas C. Stevens, March 1-June 15, 1972; Edward Kokkelnberg, June 16, 1972-March 14, 1973; and Sidney Walesh from March 26, 1973.

When the college closed in June 1974, after declaring bankruptcy, Sidney Walesh remained at the college as plant and financial administrator. Henry Dorman, a Racine attorney, was appointed trustee and Daniel Howard, a Milwaukee attorney, provided legal services. Some of the clerical and maintenance staff were retained until the college buildings were leased or sold.

Scope and Content Note

The records of the vice president for administration include correspondence and memos, reports, financial records, legal documents, some working papers, and near print materials, spanning the years from 1939 to 1975. Most of the records cover the last ten years of that period. These constitute a Subject File arranged according to a system developed by the college's business office in 1968, and are filed by subject, or type of record, rather than office of origin. The subject headings are: Administration, Buildings and Grounds, Equipment and Supplies, Finance and Accounting, Food Service, Government, Insurance, Inventories, Legal Matters, Personnel, Student Financial Aid, and Taxes. An Index to the Subject File, developed by the business office, is found at the end of the Subject File. Because routine and duplicate materials were not retained in the collection, materials on some topics listed in the Index are not included in the Subject File. The Index should be used in conjunction with the container list to find materials on specific topics.

Under the heading Administration, legal documents, records of the college's government bodies, reports to the president, and policy statements, document major trends in the college's financial operations and the development of its financial policies. The correspondence generally concerns more routine matters. Minutes and reports from administrative committees concerned with the college's financial operations and policies are filed at the end of the Administration subdivision.

Buildings and Grounds includes materials that document campus planning; financing, construction, and maintenance of buildings; and the purchase and sale of property. The heading includes general materials on the building program, 1957-1965, and materials on separate buildings, filed under the name of each building. Records concerning financing and construction of the Theatre/Gymnasium Complex and the Center for Continuing Education are missing. Photographs, blue-prints, and architects' drawings of the various buildings and master site plans for the campus are found in the series Non-Text Materials. Additional materials on planning and fundraising for campus buildings are found in the series Files of the Office of Vice President for Development and Public Relations.

Finance and Accounting contains the most detailed information on financial operations. It is subdivided into four sections: General, Budgets, Financial Statements, and Gifts and Grants. General includes records of fundraising, indebtedness, investments and securities, projections, refinancing, and scholarships. Budgets, in conjunction Financial Statements, provides the most comprehensive picture of the college's financial condition from 1939 to 1975. These sections are especially useful for documenting its financial development during the 1940s and 1950s, since other financial records from this period are scarce and incomplete. Gifts and Grants provides information on both private and government grants, including the size of grants and how funds were distributed. Additional materials on gifts and grants are found in this series under the subject headings Government and Student Financial Aid.

Materials included under the Government subject heading document the college's compliance with various regulations and provide some additional information on government grants. Some of the information within this heading overlaps with that filed under Gifts and Grants and Student Financial Aid headings in this series, as well as materials in the series Files of the Office of the Vice President for Academic Affairs, in the Subject File of the Records of the Vice President for Academic Affairs, under the heading Associations and Organizations.

Personnel encompasses personnel files and some information on employment policies. The academic personnel files include contracts and credentials for instructors hired between 1972 and 1974 on a part-time or limited term basis and contracts for some religious faculty members. They supplement the faculty credentials in the series Files of the Office of Vice President for Academic Affairs. The nonacademic personnel files contain job applications and contracts for the clerical, maintenance, and administrative staff from 1965 to 1974.

Materials filed under the heading Student Financial Aid are records kept mainly by the director of financial aids. They include institutional applications and reports for government grant and loan programs, materials on specific government aid programs showing how funds were obtained and distributed, and records about scholarships from private donors. Most of the private donors were individuals, businesses and civic organizations in the Racine-Kenosha area.

Besides the Subject File, this series includes a Post-Bankruptcy File containing correspondence, legal documents, financial records, and other materials created between June, 1974 and October, 1975. It also contains legal documents and financial records that were assembled to aid officers of the bankruptcy estate in maintaining and selling the college property and reimbursing its creditors. The file includes correspondence of the creditors committee; Henry Dorman, trustee; Daniel Howard, attorney; Dale C. Ihlenfeldt, the bankruptcy judge; and Sidney Walesh, the college's financial administrator. Other materials in the file document attempts to sell the college's buildings and property, first as a single unit and then as separate buildings; the sale of equipment; maintenance of the buildings before they were sold or while they were leased; attempts to repay mortgages, bonds, and notes; wage and unemployment claims by former employees; and related topics.

Subseries: Subject File

Administration

Articles of Incorporation and Bond Transcript, 1973

Board of Directors, Transfer of Ownership, 1968

Board of Governors, Minutes, 1969-1974

Business Office

Staff Meetings, 1965, 1968

Wage-Price Freeze, 1971-1972

Correspondence

Vice President for Administration, 1970-1974

Business Manager, 1964-1970

Administrative Services Manager, 1968-1970

Controller, 1971-1974

Cashier, 1970-1973

Miscellaneous, 1973

Policies and Procedures

Fees, 1966-1973

Policy Background, 1960, 1965-1973

Projections, 1971-1972

Record Retention, 1969

Reports to the President from the Business Office, 1960-1962, 1965-1966, 1969-1970

Report to the President from the Vice President for Administration, 1970

Special Events and Dormitory Rentals, 1972-1973

Summer Institutes

Hampton Institute, 1968

Art Film Institutes, 1969, 1970

Vice President for Administration, Working Papers, 1971-1973

Administrative Committees

Budget and Finance Committee, 1970-1973

Business Affairs Committee, 1965-1966

General Council, 1973

Investment Policy Committee, 1970

Buildings and Grounds

Breakers Campus Center

Correspondence with Racine Unified School District, 1971-1972

Legal Matters, 1966-1967

Repairs, 1966-1967

Building Program

Architects, Barry and Kay, 1957-1962

Construction, 1958-1961

Legal Services, 1958-1960

Loan, 1958-1963

Space Utilization Studies, 1958, 1960-1961, 1965

Administration and Classroom Building

Architects, 1955-1964

Land Usage, 1961

Men's Dormitory (Wadewitz Hall)

Housing and Home Finance Agency, Loan Agreement, 1965

Trust Indenture, 1965

Women's Dormitory #1

Architects, 1962-1965

General Correspondence, 1961-1967

Housing and Home Finance Agency, 1963-1965

Dedication, 1964

Engineering, Financial and Legal Data, 1963

Finances, 1962-1965

Ground Breaking, 1963

Legal Services, 1963-1965

Loan Agreement and Trust Indenture, 1963

Loan, Government, 1963

Memorials, 1963-1965

Women's Dormitory #2 (Johnson Hall)

Architects, 1966-1968

Bidding, 1966

First National Bank and Trust Company, 1960, 1965-1973

Housing and Home Finance Agency, Loan Application, 1966

Interim Financing, 1964-1968

Legal Matters, 1967-1968

Loan Agreement, 1967

Correspondence With the Department of Housing and Urban Development, 1964-1969

Equipment and Supplies: Capital Outlay, 1960-1970

Finance and Accounting

General

Balance Sheets, 1956, 1962, 1966-1974

Balance Sheets, Trial Balances, 1968, 1971-1973

Cash Flow Statements, 1970-1974

Charts of Accounts, 1963, 1967-circa 1974

Data Processing, 1965-1967

Dunmore Scholarship Endowment Fund, 1963-1966

Eleanor Moritz Endowment Fund, 1964

Financial Analysis, 1972

Fundraising, 1963-1974

Indebtedness, 1970-1974

Investments and Securities

Summaries, 1962-1974

American Bank and Trust Company of Racine, 1962-1970

First National Bank and Trust Company of Racine, 1959-1969

B.C. Zieger and Company, 1959-1961, 1965

Merger With Mount St. Paul College, 1970

National Defense Education Act Service Center, 1967-1968, 1974

Payroll Data, 1957-1959, 1969-1974

Projections, 1965-1972

Refinancing, 1973-1974

Scholarships, 1966

Various Reports and Projections, 1967-1968

Budgets

Approved and Preliminary Budgets, 1957-1975

Budget Working Papers, 1966-1971

Income and Expense Statements, 1948-1957, 1960-1966, 1970-1974

Income Statements, 1956, 1960-1965, 1970, 1973-1974

Financial Statements

Annual Audit Reports, 1961-1973

Audit Working Papers, 1972-1973

Annual Financial Reports, 1939-1951 (one volume)

Financial Reports, 1939-1941, 1946-1959

Financial Reports, Miscellaneous, 1946-1974

Financial Statements, 1957-1960, 1970, 1972-1973

Gifts and Grants

American Library Association, 1969

Inner Core Practice Teachers Project, 1968-1970

Interim, 1970-1971

Johnson Foundation

Filmmaking Project for Black Children, 1969-1970

Tutoring Fund, 1966-1970

United Nations Book Collections, 1967-1968

Mrs. Dorothy Linder, Furniture, 1968

Thomas B. Meyers Library Fund, 1965-1973

National Science Foundation

Computer Network, 1968-1971

Sister Lucy Edelbeck, Research Grant, 1967-1970

Equipment and Supplies, 1968-1969

Student Tutorial Enrichment Program, 1969-1970

Title II, Library, 1968-1971
Note: See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.

Title III, Higher Education Act, 1965-1970
Note: See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.

Title IV, Educational Opportunities Grant, 1967-1968, 1970
Note: See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.

Title VI, Higher Education Act, 1967-1969
Note: See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.

University Without Walls Grant, 1973

Veterans Cost of Education Program, 1973

Western Publishing Company Visiting Lecture Series, 1966-1969

Western Printing Credit, 1970

Miscellaneous Gifts and Grants, 1961-1964

Food Service

Ace Hosts of Wisconsin, 1968-1971, 1973

General Correspondence, 1966-1968

Kilbourn Katering Company, 1973-1974

Prophet Foods Company, 1966-1968

Government

Applications for Student Aid, 1966-1968

Civil Rights Compliance, 1965-1968

College Work Study Program, 1965-1970

Equal Opportunities Reports, 1967-1969

Government Relations Program, Internal Structure, 1967

National Endowment for the Humanities, Grant Application, 1967

National Institutes for Health, 1967-1972

National Science Foundation, 1965-1974

Student Financial Program Reports, 1966-1970.

Title III
Note: See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.

National Teaching Fellowships, 1967

Curriculum Improvement, 1966

Title VI, Instructional Equipment and Materials, 1966-1968, 1973
Note: See also the series Files of the Office of the Vice President for Academic Affairs - Records of the Vice President for Academic Affairs - Subject File, under the heading Associations and Organizations.

N.D.E.A.

Institute for Teachers of Disadvantaged Youth, 1965

Summer Institutes for Teachers of English, 1965-1967

Institutes, Audits, 1967

Transfer of Government Programs from Mt. St. Paul College, 1971

Miscellaneous Reports, 1972-1973

Insurance, 1969-1974

Inventories

1958-1959

1972, 1974

Legal Matters

Legal Services, 1956-1967

Resolutions and Legal Documents, 1956-1967

Personnel

Contributed Services, 1953-1966

Employment Policies, 1966, 1971, 1974

Higher Education General Information Surveys, Employees in Institutions of Higher Education, 1971-1972

Job Descriptions, 1967-1972

Personnel Files

Academic Personnel, 1972-1974

Dominican Fathers, 1958-1967

Dominican Sisters, 1965-1970, 1972

Part-time Faculty, 1969-1970

Summer Session, 1968-1973

Non-Academic Personnel, 1965-1974

A-R

S-Z

Inactive Personnel, 1961-1967

Students, 1966-1967

Teachers Insurance and Annuity Association, 1957, 1962-1974

Wisconsin Physicians Service, 1962-1970

Student Financial Aid

Institutional Application, 1966-1975

Appropriation Letters, 1966-1975

Federal Program Review, 1970

Financial Aid Reports, 1952-1973

Fiscal Operations Reports, 1959-1973

General Information, 1973-1974

Merger With Mt. St. Paul College, 1971

Notification of Panel Review Action for Federal Student Aid Programs, 1970-1974

Government Aid Programs

Basic Educational Opportunity Grants, 1973-1974

College Work Study Program, 1971-1974

Educational Opportunities Grant, 1966-1974

Law Enforcement Education Program, 1972-1974

National Defense Student Loans

Institutional Applications, 1959-1966

Appropriation Letters, 1959-1974

Audits, 1963-1972

National Institutes of Health, Monthly Cash Requests, 1971-1974

Tuition Remission and Student Employment, 1972-1973

Veterans Cost of Instruction Payments, 1972-1974

Private Donors

Acme Die Casting Company, 1966-1967

Advertising Club of Racine, 1966, 1970

J.K. Cashion, 1970

H.F. Johnson, 1966-1967

Johnson Wax Fund, 1964-1971

S.C. Johnson and Sons, Employees Tuition, 1970-1974

Knights of Columbus, 1955, 1960-1964

Racine Association of Purchasing Agents, 1970

Racine Environmental Committee, 1973

Racine Unified P.T.A. Council, 1966

Sister Rosita (Uhen) Alumni Scholarship, 1969

Twin Disc Clutch Company, 1965-1972

Mathias Emory Uelman Scholarship, 1963-1965

United States Aids Funds, Inc., 1972

Marion Vanderberg Scholarship, 1965-1966

Taxes: Corporate Income Tax Returns, 1957-1958, 1960-1961, 1963-1964, 1966-1967

Index to the Business Office Subject File, 1968

Subseries: Post-Bankruptcy File

Correspondence

Creditors' Committee, 1974

Henry Dorman, 1974-1975

Daniel Howard, 1974-1975

Dale E. Ihlenfeldt, 1974-1975

Sidney Walesh, 1973-1975

Miscellaneous, 1969, 1972, 1974-1975

Bankruptcy Proceedings, 1974-1975

Budget, 1974 June-September

Cash Flow, 1974 May 6-June 14

Chart of Accounts, undated

Contracts for Summer Session, 1974

County Board (Racine County), 1974(?)

Department of Health, Education and Welfare, 1974-1975

Federal Awards, 1971-1975

Income and Expense Statements for Johnson and Wadewitz Halls, 1975

Insurance

Employees, 1974-1975

Property, 1973-1974

Liquidation of Property

Lease of Administration and Classroom Building to Racine Unified School District, 1974-1975

Lease of the Breakers to Racine Unified School District, 1971-1974

Lease of Wadewitz Hall to Western Publishing Company, 1973-1974

Lease with the Town of Caledonia (Proposed), 1974

Potential Purchasers, 1974-1975

Sale of Administration and Classroom Building to Racine Unified School District, 1975

Sale of Byrd Avenue Property, 1966, 1970-1973

Sale of Charles and Erie Street Property, 1973

Sale of Equipment

Auction, 1974-1975

Claim to Books by the Society of the Divine Savior, 1974-1975

Purchase Requests, 1974

Sale of Rare Books, 1975

Sales Prior to Auction, 1974

Maintenance and Security, 1974-1975

Thomas B. Meyers Estate, 1974

Mortgages, Bonds, and Notes Payable

American Bank and Trust Company of Racine, 1971, 1973-1974

First National Bank and Trust Company of Racine (Dormitory Bonds), 1965, 1967, 1970-1973

Heritage Bank, 1972-1973

Northside Bank (Mortgage for the Breakers), 1966-1974

Northwestern Mutual Life Insurance Company, 1959, 1962, 1972

Summary, 1973-1975

National Defense Student Loans, Transfer to University of Wisconsin-Parkside, 1974-1975

Securities, 1973-1974

STRIDE, Court Request to Examine Records, 1975

University Without Walls Program, 1974

Wage Claims and Unemployment Compensation, 1974-1975