The bulk of the records in this series are from the time period when the institution was an insane asylum and hospital, 1906-1973. The only records of the Poor House list residents from 1915 to 1941, and records of the institution as a Health Care Center consist of a record of admissions and discharges, 1974-1993.
To find the most comprehensive information on an individual at the institution before 1942, consult the “Admission Book (Hospital), 1906-1974.” Entries are arranged roughly by admission date. Note the case number and then consult the “Inmate Record Books”: Volume 1, 1906-1920 for case numbers 1-299 or Volume 2, 1920-1941 for case numbers 300-760.
The Inmate Record Books contain the following information for each individual: name, case number, who was be to charged for the care, legal evidence for insanity, record of transfers and institutional treatment, names of relatives and addresses, personal history, record of leaves of absence, family history, record of restraint and seclusion, record of medical treatment while in this institution, and copy of the doctor's report at the time of admission.
Volume 3 appears to be the initial record book with the information transcribed to Volumes 1 and 2. In other words, the patient information in Volume 3 and much more can be found in Volumes 1 and 2. Volume 3, however, does contain a sketch of Pine View Cemetery plots as well as a sketch of residents' plots in an unidentified Catholic cemetery. Plots are labeled with the occupant's name. The sketches were created in approximately 1918.
Documentation of patients admitted after 1941 is statistical and does not include the medical and personal information that is found in earlier records. To find information on an individual consult the appropriate admission book (1906-1974, 1974-1993 and/or “Residents Admitted before 1974”) which gives the name, admission number, age, referral, admission date, and discharge date. Entries are arranged roughly by admission date.
The Movement of Population Book, 1914-1978, is arranged by date and provides a snapshot of the Asylum's population on any given day. It lists the names, case numbers, and residences of patients received or leaving the institution and where they came from or method of discharge. It also includes the total number of patients in the institution. Pages 1-121 record the movement of Asylum/Pine View residents and pages 182-200 record movement of the Poor House population, 1915-1941. These are the only records in this series for the Poor House.
The Auxiliary's Press Books contain newspaper clippings, photographs, and programs, 1965-1984, and document resident activities, staff activities, and the institution's role in the community.
