Katharine Martindale Family Papers, 1699-1977
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Container Title
Call Number   200/04
Subgrp: 4. Treasurer, 1937-1997
Scope and Content Note: This record subgroup consists mainly of the treasurers' general correspondence and financial records relating to annual meetings, the Awards Committee, the Asia Foundation Fund, the Easterby Memorial Fund, the Endowment Fund Account, the Life Membership Fund, and various grants. Additionally, it includes the treasurers' annual reports to Council.
Arrangement of the Materials: The first group is a collection of the records of SAA treasurers from 1937 to 1956. Thereafter, groups correspond to the terms of individual treasurers.
Call Number   200/04/01
Sub-subgrp: 1. Correspondence and Subject Files, 1937-1956
Quantity: 1 cubic ft. (1 box) 
Boyd, Julian P.
Box   1
Folder   1
Correspondence with Council, 1937-1940
Box   1
Folder   2
Correspondence with Council, 1940-1943; Report, 1941-1942
Box   1
Folder   3
Finance and Accounts (Financial Statements), 1937-1942
Chatfield, Helen L.
Box   1
Folder   4
Correspondence with Council, 1943-1952
Box   1
Folder   5
Report, 1949-1950; Miscellaneous Correspondence and Statements, 1942-1951
Overman, W.D.
Box   1
Folder   9
Advertisements, 1953-1957
Box   1
Folder   10
Correspondence re Committees, 1957-1958
Box   1
Folder   11
Correspondence with SAA Presidents, 1954-1957
Box   1
Folder   6-8
Correspondence, General and Current, 1953-1957
Box   1
Folder   12
Council Meeting - Washington, May, 1958
Box   1
Folder   13
Financial Statements, 1953-1954
Box   1
Folder   14
Ledger Sheets, 1953-1957
Box   1
Folder   15
Miscellaneous Reports and Proposals made to Council, 1954-1957
Box   1
Folder   16
Program for Salt Lake City Meeting, 1958
Box   1
Folder   17
Torch Press, Correspondence with, 1953-1957
Box   1
Folder   20
Treasurer Manual, 1957 October
Box   1
Folder   18
Accounting Control Ledgers, Miscellaneous, 1938-1952
Box   1
Folder   19
Ledgers, Miscellaneous, 1937-1956
Call Number   200/04/02
Sub-subgrp: 2. Leon deValinger, 1951-1962
Quantity: 1 cubic ft. (1 box) 
Box   1
Folder   12
American Archivist, Advertisers, 1960
Box   1
Folder   1
Annual Meeting, 1958
Box   1
Folder   7
Annual Meeting, 1959
Box   1
Folder   13
Annual Meeting, 1960
Box   1
Folder   19
Annual Meeting, 1961
Box   1
Folder   8
Annual Report
Box   1
Folder   14
Annual Report
Box   1
Folder   26
Asia Foundation Grant, 1961
Box   1
Folder   20
Back Issue Correspondence, 1961
Box   1
Folder   27
Council Meetings, 1959-60
Box   1
Folder   28
Council Meetings, 1961-62
Box   1
Folder   2
Directory, 1958
Box   1
Folder   3
Drops and Correspondence, 1958
Box   1
Folder   9
Drops and Correspondence, 1959
Box   1
Folder   21
Drops and Correspondence, 1961
Box   1
Folder   29
Forms File, 1958-59
Box   1
Folder   4
General Correspondence, 1958
Box   1
Folder   10
General Correspondence, 1959
Box   1
Folder   15
General Correspondence, 1960
Box   1
Folder   22
General Correspondence, 1961
Box   1
Folder   25
General Correspondence, 1962 (Second Accession, l988)
Box   1
Folder   5
General Index, 1958
Box   1
Folder   11
General Index, 1959
Box   1
Folder   6
General Index, Agreement, 1957-1958
Box   1
Folder   16
Individual Memberships, 1960
Box   1
Folder   23
Individual Memberships, 1961
Box   1
Folder   30
Informational Correspondence, 1957-58
Box   1
Folder   31
Informational Correspondence, l959-61
Box   1
Folder   33
Local Arrangements for l96l Annual Meeting, 1961
Box   1
Folder   17
Local Arrangements, 1960
Box   1
Folder   34
Program for 1962 Annual Meeting, l96l
Box   1
Folder   35
Refer to Secretary, 1960-61
Box   1
Folder   18
Revenue Committee, 1960
Box   1
Folder   24
Treasurers Account Book, 1951-1961
Box   1
Folder   36
Treasurer's Reports, 1957-61
Box   1
Folder   32
Waldo G. Leland Prize, l958
Call Number   200/04/03
Sub-subgrp: 3. Houston G. Jones, 1961-1968
Quantity: 3 cubic ft. (3 boxes) 
Box   3
Folder   16
Accounts Paid, 1961 May-1963 April
Box   3
Folder   17
Accounts Paid, 1963 May-1966 December
Box   1
Folder   7
Advertisers, 1962
Box   2
Folder   37
American Archivist, Printing Contract, 1967
Box   1
Folder   1
Annual Meeting Account (including bank statements, deposit slips, and disbursement), 1961
Box   1
Folder   8
Annual Meeting Account, 1962
Box   1
Folder   17
Annual Meeting Account, 1963
Box   1
Folder   18
Asia Foundation Fund, 1963
Box   1
Folder   28
Asia Foundation Fund, 1964
Box   2
Folder   8
Asia Foundation Fund, 1965
Box   2
Folder   21
Asia Foundation Fund, 1966
Box   2
Folder   38
Asia Foundation Fund, 1967
Box   1
Folder   2
Bank Books, 1961
Box   1
Folder   9
Bank Books, 1962
Box   1
Folder   19
Bank Books, 1963
Box   2
Folder   9
Bank Books, 1965
Box   1
Folder   3
Bank Receipts and Deposits, 1961
Box   1
Folder   10
Bank Receipts and Deposits, 1962
Box   1
Folder   20
Bank Receipts and Deposits, 1963
Box   2
Folder   10
Bank Receipts and Deposits, 1965
Box   2
Folder   39
Bank Savings Books, 1967
Box   2
Folder   41
Bank Statements (Detroit Bank and Trust Company), 1967
Box   2
Folder   40
Bank Statements (North Carolina National Bank and Wachovia Bank and Trust Company), 1967
Box   1
Folder   4
Bank Statements and Cancelled Checks, 1961
Box   1
Folder   11
Bank Statements and Cancelled Checks, 1962
Box   1
Folder   29
Bank Statements, 1964
Box   2
Folder   22
Bank Statements, 1966
Box   2
Folder   24
College Directory - Contributors, 1966
Box   2
Folder   25
Council Meetings and Minutes, 1966
Box   3
Folder   1
Council Meetings and Minutes, 1967
Box   1
Folder   21
Council, 1963
Box   1
Folder   30
Council, 1964
Box   2
Folder   11
Council, 1965
Box   1
Folder   12
Easterby Memorial Fund, 1962
Box   1
Folder   22
Easterby Memorial Fund, 1963
Box   3
Folder   2
General Correspondence (through end of term in January 1968), 1967
Box   1
Folder   5
General Correspondence, 1961
Box   1
Folder   13
General Correspondence, 1962
Box   1
Folder   23
General Correspondence, 1963
Box   1
Folder   31
General Correspondence, 1964 January-June
Box   2
Folder   1
General Correspondence, 1964 July-December
Box   2
Folder   12
General Correspondence, 1965
Box   2
Folder   26
General Correspondence, 1966
Box   3
Folder   23
Income Tax Returns, 1959-1967
Box   2
Folder   27
Index to American Archivist, vols. XXI-XXX, 1966
Box   3
Folder   3
Insurance and Bonding, 1967
Box   2
Folder   28
Insurance Policies, 1966
Box   3
Folder   4
Inventory of Back Issues, 1967
Box   1
Folder   24
Johnson Reprint Corporation, 1963
Box   2
Folder   2
Johnson Reprint Corporation, 1964
Box   2
Folder   13
Johnson Reprint Corporation, 1965
Box   2
Folder   29
Johnson Reprint Corporation, 1966
Box   3
Folder   5
Johnson Reprint Corporation, 1967
Box   2
Folder   30
Leland Award Fund, 1966
Box   3
Folder   6
Leland Award Fund, 1967
Box   2
Folder   4
Life Membership Fund, 1964
Box   2
Folder   15
Life Membership Fund, 1965
Box   2
Folder   31
Life Membership Fund, 1966
Box   3
Folder   7
Life Membership Fund, 1967
Box   2
Folder   23
Mary Bryan Memorial Plaque (Material on Georgia State Archives), 1966
Box   2
Folder   5
Meeting Fund, 1964
Box   2
Folder   16
Meeting Fund, 1965
Box   2
Folder   32
Meeting Fund, 1966
Box   3
Folder   8
Meeting Fund, 1967
Box   3
Folder   9
Posner Grant, Archives of the Western World, 1967
Posner, Ernst
Box   2
Folder   33
Festschrift, 1966
Box   3
Folder   10
Writings of, 1967
Box   2
Folder   17
Publications Fund, 1965
Box   2
Folder   34
Publications Fund, 1966
Box   3
Folder   11
Publications Fund, 1967
Box   1
Folder   15
Publisher's Correspondence, 1962
Box   1
Folder   26
Publisher's Correspondence, 1963
Box   3
Folder   12
Receipts and Deposits, 1967
Reports
Box   2
Folder   35
General Fund, 1966
Box   3
Folder   13
General Fund, 1967
Box   2
Folder   19
Special Projects Fund, 1965
Box   2
Folder   36
Special Projects Funds, 1966
Box   3
Folder   14
Special Projects Funds, 1967
Box   1
Folder   6
Reports, 1961
Box   1
Folder   16
Reports, 1962
Box   1
Folder   27
Reports, 1963
Box   2
Folder   6
Reports, 1964
Box   2
Folder   18
Reports, 1965
Box   3
Folder   18
State Archives Survey Fund, 1961-1965: Bank Statements, 1962-1964
Box   3
Folder   19
State Archives Survey Fund, 1961-1965: Bills and Payments, 1962-1964
Box   3
Folder   20
State Archives Survey Fund, 1961-1965: Correspondence
Box   3
Folder   21
State Archives Survey Fund, 1961-1965: Financial Reports, 1962-1965
Box   3
Folder   22
State Archives Survey Fund, 1961-1965: Internal Revenue Payments, 1962-1965
Box   2
Folder   7
Symposiums, 1964
Box   2
Folder   20
Symposiums, 1965
Box   1
Folder   14
Waldo Gifford Leland Award, 1962
Box   1
Folder   25
Waldo Gifford Leland Award, 1963
Box   2
Folder   3
Waldo Gifford Leland Award, 1964
Box   2
Folder   14
Waldo Gifford Leland Award, 1965
Box   3
Folder   15
Withholding Taxes, 1967
Call Number   200/04/04
Sub-subgrp: 4. Almer K. Johnson, Jr., 1967-1972
Quantity: .8 cubic ft. (2 boxes) 
Box   1
Folder   24
Advertisers, 1972
Box   1
Folder   16
Advertising, Miscellaneous Correspondence, 1973
Box   1
Folder   17
Annual Meeting Accounting Procedures, 1975
Box   1
Folder   19
Asia Foundation Correspondence, 1973-1976
Box   1
Folder   18
Asia Foundation Fund, 1969-1974
Box   1
Folder   26
Audit Committee Report, 1971
Box   1
Folder   27
Audit Committee Report, 1972
Box   1
Folder   25
Audit, 1970
Box   1
Folder   20
Audit, 1973
Box   1
Folder   21
Audit, 1974
Box   1
Folder   22
Audit, 1975
Box   1
Folder   23
Bad Debts, 1972-1975
Box   1
Folder   29
Budget, 1967-1969
Box   1
Folder   28
Budget, 1968
Box   1
Folder   30
Budget, 1969
Box   1
Folder   31
Budget, 1970
Box   1
Folder   32
Budget, 1971
Box   1
Folder   25
Budget, 1974
Box   1
Folder   26
Budget, 1975
Box   1
Folder   24
Budget, Working Papers, 1973
Box   1
Folder   59
Campbell, Ann Morgan - Personnel, 1974-1976
Box   1
Folder   27
Cash Disbursements, 1975-1976
Box   1
Folder   28
Cash Disbursements, 1976
Box   1
Folder   29
Colonial Dames of America, 1973-1976
Box   1
Folder   30
Committee Budget Requests, 1973
Box   1
Folder   31
Committee Budget Requests, 1974
Box   1
Folder   32
Committee Budget Requests, 1975
Box   1
Folder   33
Committee Budget Requests, 1976
Box   1
Folder   34
Committees: General, 1973-1976
Box   1
Folder   35
Correspondence, Miscellaneous, 1973-1977
Box   1
Folder   36
Deposit Ledger, 1973-1976
Box   1
Folder   33
Endowment Fund Account, 1968-1972
Box   1
Folder   37
Endowment Fund, 1973-1976
Box   1
Folder   60
Executive Office Staff - Personnel, 1975-1976
Box   1
Folder   38
Federal Withholding and Social Security Tax, 1975-1976
Box   1
Folder   47
Forms Manual, 1973-1976
Box   1
Folder   39
General Fund Reserve, 1973-1976
Box   1
Folder   34
General Fund, 1968-1972
Box   1
Folder   40
Gondos Award, 1973-1976
Grant
Box   2
Folder   15
American Council of Learned Societies (Working Expenses for Special Committee on Permanence of Paper), 1969-72
Box   2
Folder   11
Council on Library Resources - Archives and Records Center Reader, 1968-1972
Box   2
Folder   12
Council on Library Resources - Archives of the Western World, 1967-1972
Box   2
Folder   14
Council on Library Resources (Committee of the 1970's), 1971-1972
Box   1
Folder   50
NEH (Archival Security Program), 1975-1976
Box   1
Folder   49
NEH (International Congress on Archives), 1976
Box   1
Folder   48
NHPRC (Basic Manual Series), 1976
Box   1
Folder   41
Hamer Fund, 1973-1976
Box   2
Folder   13
History of Archives Fund, 1967-1969
Box   1
Folder   51
Illinois Withholding Tax, 1974-1975
Box   1
Folder   52
Income Tax Return, 1973
Box   1
Folder   53
Income Tax Return, 1974
Box   1
Folder   54
Income Tax Return, 1975
Box   2
Folder   1
Income Tax Returns, 1968
Box   2
Folder   2
Income Tax Returns, 1969
Box   2
Folder   3
Income Tax Returns, 1970
Box   2
Folder   4
Income Tax Returns, 1971
Box   2
Folder   5
Income Tax Returns, 1972
Box   1
Folder   42
Institute Fellowship Fund, 1973-1976
Box   1
Folder   55
Internal Revenue Service, 1973-1976
Box   1
Folder   35
Leland Award Fund, 1968-1972
Box   1
Folder   43
Leland Fund: Correspondence, 1973-1976
Box   1
Folder   57
Libel Suit - Scholarly Resources, 1974
Box   1
Folder   36
Life Membership Trust Fund, 1968-1972
Box   1
Folder   37
Meeting Fund, 1968-1972
Box   1
Folder   58
Paper Permanence Committee: Correspondence, 1973-1976
Box   1
Folder   38
Permanence of Paper Fund, 1969-1972
Box   1
Folder   39
Publications Revolving Fund, 1968-1972
Box   1
Folder   44
Publications Special Fund, 1973-1976
Box   1
Folder   45
Research Fund, 1973-1976
Box   1
Folder   40
Research Manual Fund, 1968-1972
Box   1
Folder   61
Royalties, 1973-1976
Box   1
Folder   62
Status of Women Report (original), 1974
Box   1
Folder   46
Tinker Fund, 1975-1976
Box   2
Folder   6
Treasurer's Report, 1968
Box   2
Folder   7
Treasurer's Report, 1969
Box   2
Folder   8
Treasurer's Report, 1970
Box   2
Folder   9
Treasurer's Report, 1971
Box   2
Folder   10
Treasurer's Report, 1972
Box   1
Folder   63
Treasurer's Report, 1973
Box   1
Folder   64
Treasurer's Report, 1974
Box   1
Folder   65
Treasurer's Report, 1975
Box   1
Folder   56
Walter J. Johnson Company, 1965-1973
Box   1
Folder   66
Xerox University Microfilm: Correspondence, 1975
Call Number   200/04/05
Sub-subgrp: 5. Howard L. Applegate, 1972-1976
Quantity: 1 cubic ft. (1 box) 
Separated Material: Personnel files in box 1, folders 59-60 were returned to the executive director in March 2006.
Committees
Box   1
Folder   20-22
Audit Committee, 1973-1975
Box   1
Folder   40
Awards Committee, Gondos Memorial Award, 1973-1976
Box   1
Folder   43
Awards Committee, Waldo Gifford Leland Prize, 1973-1976
Box   1
Folder   34
General, 1973-1976
Box   1
Folder   58
Paper Research Committee, Correspondence, 1973-1976
Box   1
Folder   62
Status of Women Report, 1974
Correspondence
Box   1
Folder   19
Asia Foundation Fund, 1973-1976
Box   1
Folder   16
General, 1973
Box   1
Folder   35
General, 1973-1977
Box   1
Folder   66
Xerox University Microfilm, 1975
Subject Files
Box   1
Folder   16
Advertising, 1973
Box   1
Folder   17
Annual Meeting Accounting Procedures, 1975
Box   1
Folder   18
Asia Foundation Fund, 1969-1974
Box   1
Folder   23
Bad Debts, 1972-1975
Box   1
Folder   25-26
Budget, 1974-1975
Box   1
Folder   24
Budget, Working Papers, 1973
Box   1
Folder   27-28
Cash Disbursements, 1975-1976
Box   1
Folder   29
Colonial Dames of America, 1973-1976
Box   1
Folder   30-33
Committee Budget Requests, 1973-1976
Box   1
Folder   36
Deposit Ledger, 1973-1976
Box   1
Folder   37
Endowment Fund Account, 1973-1976
Box   1
Folder   38
Federal Withholding and Social Security Tax, 1975-1976
Box   1
Folder   47
Forms Manual, 1973-1976
Box   1
Folder   39
General Fund Reserve, 1973-1976
Box   1
Folder   41
Hamer Fund, 1973-1976
Box   1
Folder   51
Illinois Withholding Tax, 1974-1975
Box   1
Folder   52-54
Income Tax Returns, 1973-1975
Box   1
Folder   42
Institute Fellowship Fund, 1973-1976
Box   1
Folder   55
Internal Revenue Service, 1973-1976
Box   1
Folder   57
Libel Suit - Scholarly Resources, 1974
Box   1
Folder   50
NEH Grant, Archival Security Program, 1975-1976
Box   1
Folder   49
NEH Grant, ICA, 1976
Box   1
Folder   48
NHPRC Grant, Basic Manual Series, 1976
Box   1
Folder   44
Publications Special Fund, 1973-1976
Box   1
Folder   45
Research Manual Fund, 1973-1976
Box   1
Folder   61
Royalties, 1973-1976
Box   1
Folder   46
Tinker Fund, 1975-1976
Box   1
Folder   63-65
Treasurer's Report, 1973-1975
Box   1
Folder   56
Walter J. Johnson Company, 1965-1973
Call Number   200/04/06
Sub-subgrp: 6. Paul H. McCarthy, 1978-1986
Quantity: 1 cubic ft. (1 box) 
Annual Reporting Forms
Box   1
Folder   1
Committees, 1984-1985
Box   1
Folder   2
PAGS/Sections, 1984-1985
Box   1
Folder   3
Task Forces, 1981-1985
Box   1
Folder   4
Other Units, 1984-1985
Box   1
Folder   5
Archival Information Exchange Committee, 1982-1983
Box   1
Folder   6
Archives and Society Task Force, 1983-1985
Box   1
Folder   7-8
Automated Records and Techniques Task Force, 1982-1985
Box   1
Folder   9
Council Correspondence, 1981
Box   1
Folder   10-11
Council Correspondence, 1982
Box   1
Folder   12
Council Minutes, 1978-1985
Box   1
Folder   13
Council Procedures Handbook, 1983
Executive Director
Box   1
Folder   14
Contracts, 1981-1991
Box   1
Folder   15-16
Correspondence, 1982-1986
Box   1
Folder   17
Review Process, 1983-1984
Box   1
Folder   18
Search, 1985-1986
Box   1
Folder   19
Financial Statements, 1978 December
Box   1
Folder   20
Financial Statements, 1978-1979
Box   1
Folder   21
Financial Statements, 1979-1980
Box   1
Folder   22
Financial Statements, 1981-1982
Box   1
Folder   23
Financial Statements, 1982-1983
Box   1
Folder   24
Financial Statements, 1984-1985
Box   1
Folder   25
Institutional Evaluation Task Force, 1980-1982
Box   1
Folder   26
Memoranda, Executive Director to Officers and Council, 1981-1983
Box   1
Folder   27
NARS Independence, 1982-1984
Box   1
Folder   28
National Information Systems Task Force, 1982
Box   1
Folder   29
Publications Management Board, 1982-1985
Box   1
Folder   30
Records of Government Committee, 1983-1985
Box   1
Folder   31
Representatives on NHPRC, 1983-1985
Box   1
Folder   32
Standard Reporting Practices Task Force, 1982-1983
Box   1
Folder   33
Treasurer's Report, 1983-1984
Box   1
Folder   34
Treasurer's Report, 1984-1985
Call Number   200/04/07
Sub-subgrp: 7. William H. Maher, 1988-1996
Quantity: .4 cubic ft. (1 box) 
Box   1
Folder   1
Categories in General Fund Financial Statements and Budgets, 1993
Box   1
Folder   2
Compliance Reports, 1992-1993
Box   1
Folder   3
Development, Endowment, and Fundraising, 1991-1992
Box   1
Folder   4
Fundraising by Sections and Roundtables, 1996
Box   1
Folder   5
Financial Policy Documents, 1988-1990
Box   1
Folder   6
Financial Statements, 1990-1991
Box   1
Folder   7
Financial Statements, 1991-1992
Box   1
Folder   8
Financial Statements, 1992-1993
Box   1
Folder   9
Financial Statements, 1993-1994
Box   1
Folder   10
Personnel and Retirement Policies, 1988-1990
Box   1
Folder   11
Personnel Retirement Plan Change, 1992-1993
Box   1
Folder   12
Trademark Registration, 1991-1995
Box   1
Folder   13
Treasurer Orientation and Background Documents, 1991
Box   1
Folder   14
Treasurer's Report, 1993-1994
Call Number   200/04/08
Sub-subgrp: 8. Leon Stout, 1994-1997
Quantity: 1 cubic ft. (1 box) 
Box   1
Folder   1
Signatures and Authorizations, 1994-1996
Box   1
Folder   2
Treasurer's Report, 1995-1996
Box   1
Folder   3
Treasurer's Report, 1996-1997