The unclassified personnel files in boxes 143, 144, and 219, and accessions 2012-003 and
2012-054 are restricted in accordance with UWM Personnel File Policy S-42. Access is
regulated by Section III.A.2 and III.A.3. Boxes 202 and 203 are also restricted under the
Family Educational Rights and Privacy Act of 1974 (FERPA). Accession 2014-012 and
Accession 2014-019 also contain some restricted folders and the Archives may need to delay
access to this accession for a reasonable period of time to survey the records to identify
protected information. Consult an archivist for details.
Electronic files must be viewed on computers in the Archives. Contact an archivist for
more information.
There are no access restrictions on the remaining materials, and the collection is open
to all members of the public in accordance with state law. However, researchers wishing to
view film not transferred to an access copy must make prior arrangements.
The researcher assumes full responsibility for conforming with the laws of libel,
privacy, and copyright which may be involved in the use of this collection (Wisconsin
Statutes 19.21-19.39).
The Office of the Chancellor transferred the Klotsche, Baum, and Horton series to the
Archives prior to 1989. The Smith series was transferred in 1993 (accession 1993-002) and
the Schroeder series in 2002 (accession 2002-007). The Zimpher series was transferred to
the archives in 2004 (accession 2004-006). The Santiago electronic files were transferred
to the Archives in 2010 (accession 2010-034). The Office of the Chancellor donated
additional materials in August 2011 (accession 2011-007), November 2011 (accession
2011-016), July 2012 (accession 2012-003), September 2012 (accession 2012-023), and June
2013 (accession 2012-054). The Office of the Chancellor transferred additional materials
in August 2014 (accessions 2014-005 and 2014-012), and in September 2014 (accession
2014-019).
Web crawling is managed through the Internet Archive's Archive-It services. This series
includes links to both the university's collection and the Internet Archive's public
collection.
The Klotsche, Baum, and Horton series had received preliminary processing before 1989. In
January 1994, a team of archivists and students began the complete processing of the
records from the administrations of Klotsche through Smith. The team, led by Mark A.
Vargas, consisted of archivists Christel T. Maass and James P. Kusik, and students Julee
Bokelman, Angela Cisco, and Maria Kolda. Processing was completed in November 1994. Brad
Houston and student assistants Megan Hawley, Allen Ramsey, and Sarah Ethier completed
processing the Schroeder administration records in April 2009. Brad Houston and student
assistant Ashley VonRuden completed processing the Zimpher administration records
(accession 2004-006) in December 2010. Charles Welborn processed additional material in
August 2012. Lisa Christie processed accession 2010-034 in Fall 2012 (Brad Houston
supervised). Charles Tonelli, Zac Baldauf, Hayley Jackson, and Kirstin Buvala processed
accessions 2011-007 and 2012-003 in Summer and Fall 2014 (Brad Houston supervised).
In July 2011, Bob Jaeger removed the two 16mm film reels from box 80 and placed them with
other film reels. The folders within the box were then re-numbered accordingly. Brad
Houston processed accessions 2011-007 and 2012-023 in December 2014. Brad Houston
processed the paper portion of accession 2014-005 in August 2015. Brad Houston added
another box from accession 2012-023 in February 2016, and updated information about
accession 2012-054 in April 2016. Phyllis Reske processed some additional materials in
July 2016 (Brad Houston supervised). Ashlie Biddle processed an additional box from
accession 2012-023 in April 2017 (box 224). Ashlie Biddle added a folder of dribble to Box
126 in April 2017. Brad Houston and Claire Dinkelman updated the finding aid in April and
July 2017 to include information on the Web Series. Phyllis Reske added items to Box 196
in August 2017. Christel Maass processed accession 2011-016 in December 2017.
Shiraz Bhathena reappraised the already processed electronic files, and appraised the
minimally processed electronic files before integrating them into the collection's already
existing series in October 2022. Flash video files were converted to MP4 H264 files due to
the forseeable lack of support of softwares available to play Flash Video.
As of November 11 2022, all electronic files were accessible on an Intel Core i7-10700
CPU (2.90 GHz, 16.00 GB RAM) running Windows 10 Education Version 21H2. Software used to
access the files includes Adobe Reader XI, Microsoft Office 2007, Windows Picture and Fax
Viewer and VLC Media Player.
The collection includes records in the following file formats:
- Acrobat PDF versions 1.2 - 1.6 [.pdf]
- Exchangeable Image File Format (compressed)[.jpg]
- Graphics Interchange Format [.gif]
- Hypertext Markup Language [.htm, .dwt]
- JPEG File Interchange Format [.jpg]
- Microsoft Excel 97 Workbook (xls) [.xls]
- Microsoft PowerPoint Presentation [.ppt]
- Microsoft Word Document [.doc]
- Microsoft Word for Windows [.docx]
- MPEG 1/2 Audio Layer 3 [.mp3]
- Portable Network Graphics [.png]
- Paw JPEG Stream [.jpg]
- MPEG-4 Media File [.mp4]
- Rich Text Format [.rtf]
- Tagged Image File Format for Internet Fax (TIFF-FX) [.tif]
- DVD Image [.iso]
The records in the Web Archives Series were collected by the Internet Archive's Wayback
Machine and Archive-It Web Harvesting tools.
