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United States Department of State / Foreign relations of the United States, 1948. Germany and Austria

Franklin, William M.
Preface,   pp. III-IV PDF (652.9 KB)

Page IV

1352 Editorial Preparation
  The basic documentary diplomatic record 'to be printed in Foreign
Relations of the United States is edited by the Historical Office,
Bureau of Public Affairs of the Department of State. The editing of
'the record is guided by the principles of historical objectivity.
There may be no alteration of the text, no deletions without indicating
where in the text the deletion is made, and no omission of facts which
were of major importance in reaching a decision. Nothing may be
omitted for the purpose of concealing or glossing over what might
be regarded by some as a defect of policy. However, certain omissions
of documents are permissible for the following reasons:
    a. To avoid publication of matters which would tend to impede
       current diplomatic negotiations or other business.
    b. To condense the record and avoid repetition of needless details.
    v. To preserve the confidence reposed in the Department by indi-
       viduals and by foreign governments.
    d. To avoid giving needless offense to other nationalities or
    e. To eliminate personal opinions presented in despatches and not
       acted upon by the Department. To this consideration there is
       one qualification-in connection with major decisions it is
       desirable, where possible, to show the alternatives presented to
       the Department before the decision was made.
1353   Clearance
  To obtain appropriate clearances of material to be published in
Foreign Relations of the United States, the Historical Office:
     a. Refers to the appropriate policy offices of the Department and
       of other agencies of the Government such papers as appear to
       require policy clearance.
     b. Refers to the appropriate foreign governments requests for per-
       mission to print as part of the diplomatic correspondence of
       the United States those previously unpublished documents
       which were originated by the foreign governments.

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