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United States Department of State / Foreign relations of the United States, 1949. The Far East and Australasia (in two parts)

Aandahl, Fredrick
Preface,   pp. III-IV PDF (671.2 KB)

Page IV

ments needed to give a comprehensive record of the major foreign
policy decisions within the range of the Department of State's respon-
sibilities, together with appropriate materials concerning the facts
which contributed to the formulation of policies. When further ma-
terial is needed to supplement the documentation in the Department's
files for a proper understanding of the relevant policies of the United
States, such papers should be obtained from other Government
1352 Editorial Preparation
   The basic documentary diplomatic record to be printed in Foreign
Relations of the United States is edited by the Historical Office,
Bureau of Public Affairs of the Department of State. The editing of
the record is guided by the principles of historical objectivity. There
may be no alteration of the text, no deletions without indicating where
in the text the deletion is made, and no omission of facts which were
of major importance in reaching a decision. Nothing may be omitted
for the purpose of concealing or glossing over what might be regarded
by some as a defect of policy. However, certain omissions of documents
are permissible for the following reasons:
     a. To avoid publication of matters which would tend to impede
        current diplomatic negotiations or other business.
     b. To condense the record and avoid repetition of needless details.
     c. To-preserve the confidence reposed in the Department by indi-
        viduals and by foreign governments.
     d. To avoid giving needless offense to other nationalities or
     e. To eliminate personal opinions presented in despatches and not
        acted upon by the Department. To this consideration there is
        one qualification-in connection with major decisions it is
        desirable, where possible, to show the alternative presented to
        the Department before the decision was made.
 1353 Clearance
   To obtain appropriate clearances of material to be published in
 Foreign Relations of the United States, the Historical Office:
     a. Refers to the appropriate policy offices of the Department and
        of other agencies of the Government such papers as appear to
        require policy clearance.
      b. Refers to the appropriate foreign governments requests for
        permission to print as part of the diplomatic correspondence of
        the United States those previously unpublished documents
        which were originated by the foreign governments.

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